A scale-up is a company that has successfully demonstrated that there is a real demand in the market for its products and services, many factors contribute to its success over time, probably the most important is the human one, the quality of the team that makes up the scale-up is able to make a difference.

The transition from start-up to scale-up or midsize company is very delicate. It goes from having to hire people who have a multidisciplinary approach, to a structure with vertical and more defined business functions and increased specialization of the people sought and their daily tasks.

Typically this is when scale-ups need to start structuring themselves with an internal recruiting and HR team that can manage this change and find solutions to keep employee engagement high. 

The ability to identify and retain the right talent at this stage is a key step that determines the scale-up’s growth and success in the years to come and its eventual transformation into a large company with thousands of employees.

ExpHire is by the side of scale-ups to manage the delicate stages of building the different units of the business and securing the best talent that can work in a structured, yet extremely dynamic and challenging environment.

ExpHire offers a cost-effective solution tailored to the challenges and needs of scale-ups and mid-sized companies.

Recruiting Challenges for Scale-ups

Find the Right Talents

Finding proactive talent, able to adapt quickly to changes in a dynamic environment while still respecting structure and processes to govern growth

Reduce Workload

Managing large volumes of simultaneous hirings across teams with incompatible priorities that generate tension between HR and business

Focus on Work

Hiring managers are frustrated by too much time spent on recruiting processes and taken away from managing the business, team, and growth

Bye Bye Headhunters

Internal recruiters and hiring managers are dissatisfied with headhunters: expensive, sometimes low-skilled, and not reducing their work load

The Solution

ExpHire solves all these problems and more:

  • Technical Experts assigned to a scale-up for a recruitment project have experience working in scale-ups so they recognize the winning traits for candidates in this context (mix of proactivity and organization, ability to adapt to sudden changes etc.).
  • We relieve the internal recruiting team from the more mechanical and tedious tasks such as organizing interviews and chasing feedback or screening hundreds of CVs through the use of our Technical Experts
  • We give hiring managers their time back, our Technical Experts interview and test candidates, only the best ones need to talk to managers (we reduce the number of average interviews by at least 50%)
  • We improve the overall quality of success of the selection process by identifying the Company>Role>Candidate Fit that ensures less resource turnover (typical scale-up problem).
  • ExpHire offers a cost-effective solution especially when compared to the usual costs of headhunters services and adapted to the challenges and needs of scale-ups.


Our recruiting packages are designed to cover the most common needs, but we think there are two more common scenarios for a scale-ups: the first is a complete selection process (SELECT package) where you do the candidate sourcing and we take care of the rest of the process, the second is a last round where you want to make sure you hire the right person and there is no bias in the selection process (FINAL ROUND package). If you are having problems with a specific step in the selection process you can simply take advantage of the single related service offered by ExpHire using the CUSTOM package and get eventual volume discounts. Below you see the prices and advantageous introductory promotion dedicated to Scale-ups (see FAQs at the bottom of the page to learn about the eligibility criteria for the promotion) with discounts of up to €500 on our already very competitive prices. Please remember that our prices are fixed and do not change based on the salary of the positions you are recruiting for.


Assign ExpHire the entire process
  • Meeting + ExpHire recruiting canvas
  • Job description writing
  • Job Posting and highlight with sponsored job posting
  • Direct sourcing of inactive/passive candidates
  • Initial CV Screening (up to 150)
  • Shortlist of top candidates (up to 6 with notes)
  • Technical Expert interviews (up to 4 candidates)
  • Tests to candidates and reviews with notes (up to 4)
  • Extend offer support/Salary benchmarking
  • Technical reference check calls (up to 4)
  • ADD ONs available


You do the sourcing, ExpHire does the rest
  • Meeting + ExpHire recruiting canvas
  • Job description review and notes
  • Review shortlist of top candidates (up to 6 with notes)
  • Technical Expert interviews (up to 4 candidates)
  • Tests to candidates and reviews with notes (up to 4)
  • Extend offer support/Salary benchmarking
  • Technical reference check calls (up to 4)
  • ADD ONs available


Last check on the final candidates
  • Meeting + ExpHire recruiting canvas
  • Review shortlist of top candidates (up to 3 with notes)
  • Technical Expert interviews (to the 2 final candidates)
  • Extend offer support/Salary benchmarking
  • Technical reference check calls (up to 3)
  • ADD ONs available


You decide how we can help
  • Meeting + ExpHire recruiting canvas
  • Job description writing
  • Job Posting and highlight
  • CVs Screening
  • Experts interviews
  • Tests to candidates
  • Extend offer support/Salary benchmarking
  • ADD ONs available


From the Blog

Scale-ups FAQs

You can take advantage of dedicated scale-up discounts on our three recruitment packages up to a maximum of 10 times per package, beyond that, normal list prices (still very competitive) are applied. Your company must have a turnover for the previous year lower than 200 million Euros (or equivalent).

Normally a scale-up has an HR department and at least one person dedicated to recruiting and therefore we believe that the best packages for this type of company are SELECT and FINAL ROUND, however there are very specialized positions where a scale-up may struggle to attract a sufficient amount of applications, in which case it might make sense to outsource the complete process and choose the FULL package.

You may have identified within your normal selection process a weakness, an element that needs to change to reduce time spent on an activity, related costs, or to improve effectiveness. Let’s give 2 examples: 1. you waste too much time screening hundreds of CVs and/or you are not qualified to understand technical profiles thoroughly, our Technical Experts can take on this job 2. you would like to do technical tests to the shortlist of candidates, but no one in the company has the time to create them and judge the results, one of our Technical Experts can do it for you.

Traditionally, when you want to outsource your recruiting process, you turn to a recruiting/headhunting agency. These are rather expensive services that fail to significantly reduce the risks involved in hiring a new team member and the workload of the internal hiring process. ExpHire is different: we leverage a network of experts (in hard and soft skills) who help you identify the best possible candidate based on experience and who will reduce your internal recruiting efforts by at least 50%. Learn more on our Why ExpHire? dedicated page.

Suppose you are hiring an Affiliation manager to add to your marketing team. ExpHire provides you with an expert who has at least 5 years of experience in affiliate marketing and is therefore able to understand the real capabilities of each of your candidates throughout the process (CV screening, interviewing, testing, technical background check, offer phase). In addition, we can also provide soft skills experts (psychologists) to test and assess the behavioral aspects of top candidates as well.

We believe that the key to a successful hiring process is a balance between 4 elements: hard skills, potential, soft skills/attitude and cultural fit. Our technical Experts evaluate skills and potential, our psychology Experts evaluate soft skills/attitude, but you are the only one who can judge the cultural fit. This means that although we will offload you of the majority of the work we will still have to collaborate to assure the most successful placements.

We offer a different and, in our opinion, more useful type of service. We are able to keep our prices low because we are an entirely digital company, we have no offices, our Experts are busy during office hours with their daily work, and they only work with ExpHire to earn some extra money and as a form of “giving back.” Also remember that, unlike most headhunters, we do not work with “success fees”-we are a service provider and you pay for the services you request. Visit the prices page for more info.

We are a digital company founded by people who have made their careers in the online world, so for the time being we focus on roles that relate to the digital sector. Some might argue that everything is digital today, true, and we can help you with hiring processes in these areas: marketing, sales and business development, product and project management, software development, data and analytics, customer success and customer service, business and strategy management, creative and design, social, content and editorial, IT, systems, cloud and security. More information on this topic can be found on the Areas of Expertise page.